Sendung multiple Tasks by Email

Heyas,

whilst sending multiple Task by email, every task generates a new email. This causes huge traffic. Can it be done the way that a new mail is only generated when needed (ie. only when resources/watchers/etc change)?

regards
Marc

Marc,

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whilst sending multiple Task by email, every task generates a new email. This causes huge traffic.

It was done specially to avoid confusion during sending tasks via e-mail.
One more example,if you send 5-10 tasks by e-mail and every task has big attachment it is real problem for your mail server.

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Can it be done the way that a new mail is only generated when needed (ie. only when resources/watchers/etc change)?

If you mean sending notifications by e-mail in that case you can change default settings on "Notifications" tab in the "Edit resource" dialog (Go to Resource List View->Enter resource->Switch on the 'Notifications" tab->Check unnecessary resources->Press "OK" to save the changes)

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Marc, Quote whilst sending multiple Task by email, every task generates a new email. This causes huge traffic. It was done specially to avoid confusion during sending tasks via e-mail. One more example,if you send 5-10 tasks by e-mail and every task has big attachment it is real problem for your mail server.

What i wanted to say is: Consider you want to send 5 task, with 3 different resources. IMHO, it is only necessary to send 3 mails (one per resource) whereas one or two of those mails contain more than one task. Add some more intelligence to "precheck" receipient lists and you have the possibility to even reduce the traffic.

thanks
Marc

Heyas,

additionally: sending ONE task to multiple recipients (resources, watchers, owners) generates one mail each. for informational sakes it would be better to send the mail with resources in SendTo, watcher in CC and owner in CC.

regards
Marc

Heyas,

receiving an email notification on an Lotus Domino looks scrappy: the header (General:) fields are not shown. I have screenies, if you are interessted.

regards
Marc

Dear Marc,

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What i wanted to say is: Consider you want to send 5 task, with 3 different resources. IMHO, it is only necessary to send 3 mails (one per resource) whereas one or two of those mails contain more than one task. Add some more intelligence to "precheck" recipient lists and you have the possibility to even reduce the traffic.

I'll add your suggestion to our feature request list.Our developers
will try to solve this problem in order to improve our product.

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sending ONE task to multiple recipients (resources, watchers, owners) generates one mail each. for informational sakes it would be better to send the mail with resources in SendTo, watcher in CC and owner in CC.

If resource e-mail stated in "SendTo" field is not valid some mail servers will not send this mail to other e-mail addresses stated in CC and BCC fields.So there is no need to change sending tasks via e-mail.

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receiving an email notification on an Lotus Domino looks scrappy: the header (General:) fields are not shown. I have screenies, if you are interested.

Thank you for you help.If it is not difficult for you - please, send us screen shot that illustrates the problem.

Best regards,
Julia Krizhevskaya
Account Manager

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kaetana writes: Thank you for you help.If it is not difficult for you - please, send us screen shot that illustrates the problem.

Mail has been sent, unique ID assigned was 13204.

regards
/Marc