Task prioritization Solution

Task priority management is critical when you need to manage projects with limited resources. Task prioritization software is designed to manage prioritization factors that define how project tasks will be changed and what task sequence will be used to perform tasks. When you have limited resources to run projects, task prioritization software will help you analyze task prioritization factors associated with each pair of tasks to determine a relative priority.

People can better estimate prioritization factors around a project or task when they have a single framework, such as task prioritization matrix. Task prioritization matrix represents a technique that lets set priorities for tasks and teamwork to achieve consensus about any issue. The technique offers three task priority management categories to allow setting priorities more accurately. Here are these categories of task prioritization matrix:

• Frequency: estimate how frequent the problem is. Use 10-point based estimation system.
• Importance: estimate the most important problems by organizing brainstorming sessions with quality team members. Use 10-point based estimation system.
• Feasibility: estimate likelihood of resolution of the chosen problems. Use 10-point based estimation system.
• Total points: sum up all the points to create a relative priority.

According to these categories, you can build task prioritization matrix for problems, and then associate each problem with a task. The matrix can be represented like a list of tasks in which categories are fields of tasks. Task prioritization software will help create such a list and set priorities for each task.

VIP Task Manager offers powerful task prioritization tools to create tasks and add custom fields to task lists allowing using the task prioritization management technique. You can use Custom Fields functionality to add new fields, such as "Frequency", "Importance", "Feasibility" and "Total Points", to task lists of your project. Task prioritization toolsof the software allow creating formulas to perform calculations in the fields and to use 10-point based estimation system to sum up points per field.

If you are not going to use task prioritization matrix, VIP Task Manager offers six task priorities (similar to Outlook task priority system) to allow you using traditional task priority management methods. Just like Microsoft project task priority system, VIP Task Manager supports real-time data exchange so changes in priorities can be immediately sent to all users involved