HR department staff

HR department staff structure

HR department provides company with various services and may include team of specialists responsible for different HR activities such as staff recruitment, training, career development, assessment, safety & risk management, payroll management, employees' welfare etc. The HR system structure and HR occupations and their duties may differ from organization to organization according to company scale, special purposes etc., however proper management software will be helpful for any style of HR department organization.

VIP Task Manager is groupware that is intended for team management. Owing to its flexibility it allows to manage the whole department and smaller teams within one database. VIP Task Manager can be used for:

• management of quality of HR procedures, projects, processes
• management of HR specialists (plan, assign and control tasks)
• work performance tracking and analyzing
• documents, reports management and team collaboration

The specialists of HR department can be categorized according to their responsibilities/tasks:

HR Supervisors: This category includes Director of human resources and different HR managers that supervise teams of corresponding HR specialists. HR supervisors manage general tasks of the department, form labor policy and control working processes within all fields of HR activity.  Members of HR direction need to plan tasks, delegate tasks to subordinates and control the work performance.VIP Task Manager is a process, project and team management software which will be useful within HR department, because it combines main features of project management software and personnel management (planning, assigning, scheduling, reporting and performance tracking of tasks).

HR specialists: Those who handle daily HR procedures, processes and perform tasks in the context of HR projects. This category includes employment, recruitment, placement, training specialists, compensation, benefits, job analysts and many other occupations. HR specialists need to schedule their charges, be aware about tasks assigned by their authorities and report the work performance.VIP Task Manager can be useful for any HR specialists because it is effective organizing tool that gives possibility to schedule, control and analyze individual workflow, HR processes and daily tasks.

HR department Resource List:

VIP Task Manager is task management groupware that allows HR department managers and average HR specialists to benefit from its capabilities and flexibility. The first thing that should be done when you start to work with VIP Task Manager is registering the staff members. For this purpose VIP Task Manager can work in Resource List mode. Using Resource List you can create accounts for users of the groupware (set login and password), enter personal data (Phone, Address, E-mail), working data (Department, Job Title) and delegate role if required. After the HR specialist is listed in Resource List he/she can assign tasks or be assigned with a task by supervisor. You can use field "Department" to assign employees to different teams within one HR department.