| Export and Print reports |
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Building company top management should periodically analyze staff activity to be sure that all tasks are well executed and everything is going according to plan. There is convenient way to observe progress of work with a help of VIP Task Manager. Team coordinator, department heads, etc. a re able to make daily reports which can show tasks performance of each separate employee or department to know, for example, what quantity of planned tasks are completed within design department today, how many tasks are put on hold within legal department and what reasons caused these issues,
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| if job performance of each department is so efficient as it was in previous months, what percent of completion a certain stage of construction project has, how many positions of building materials are listed in folder “ Building materials acquiring ” (building estimate) and what is the price for each one, what is final price of all positions and so on. For this purpose managers can filter and group company's tasks list, task tree and calendar in a proper way to see required information and then print out such reports, besides it is possible to save reports in the format of MS Excel, so they can be easily stored on managers hard drive and printed out anytime. Another possible format is HTML, so reports can be posted on building company web site. |
| Tracking task History |
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Within the task life cycle from creation till completion a lot of various changes could be applied to this task (status, priority, dates etc. could be changed many times). Observing of task history is an important part of reporting. In VIP Task Manager every task has special log where all operations made with this task are recorded. This log shows what changes, when and by who were made. For example: construction engineer works with task that implies creating building drafts, it is laborious process which requires collaboration of certain team members, discussions with other specialists, approving by senior engineer and so on. This means that certain number of users may collaborate through this task (add comments, changing notes and status, attach various documents etc.) If needed department head or team coordinator can easily track task history to be sure that work goes as planned.
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| Visualize report |
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Very convenient way to analyze task and project performance in building company is to build diagrams and charts. VIP Tasks Manager allows building various charts and diagrams which can be used for comparison of various tasks properties (for example to compare estimated time vs. Actual time of all tasks within design department or track actual expenses vs. Estimated budget within the project making sure the company profit is guaranteed). For diagrams and charts building you should choose required tasks or task groups and use Charts panel which is flexible and easy in use.
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Step 10. Managing building company KPI |
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