- project objectives and tasks are clear to all participants of the project
- methods of task performance are thought over and known to executors
- working methods are "anti-jamming" to possible errors of executors and external factors
- roles and responsibility of all employees are defined
- there are the quality control methods allowing to compare planned and actual outcomes during performance of the project
- there are methods for correcting inappropriate outcomes
All functions of project management are tied together, and it is not possible to manage project quality effectively without applying other components of project management. Let's consider, for example, project staff management. The certain organizational structure is required for project staff management. The project organizational structure allows to assign primary tasks of the project to various resources (including contractors and customers) and to regulate their teamwork. The project organizational structure is imposed on existing organizational structure of the company, actually leading to matrix management. At all variety of possible kinds of project organizational structures, observance of following basic principles is required:
- Advisability . The structure should correspond to general project objectives. In this connection the educational project will have other structure, than the project of telecommunication network creation.
- Cost effectiveness . The structure shouldn't be excessive, costs for staff increase the project cost, and the project should have certain profit.
- Flexibility . The project structure shouldn't be too rigid. It makes impossible to react to change of external conditions.
- Coordination . The project breakdown into tasks and their assignment to responsible resources requires accurate collaborative work of these resources.
In the organizational project structure for each resource the following should be defined: tasks, responsibilities and roles. According to the mentioned organizational principle, these three components of functional responsibilities in the project always are inseparable from each other. This becomes especially relevant when delegating powers. Together with tasks, all responsibilities and roles are delegated to delegates.
VIP Task Manager is a software for quality management. By using this quality management software the company management can create an organizational project structure and manage project quality according to the basic principles of advisability, cost effectiveness, flexibility, and coordination. The quality management system software should enable managers to carefully find, collect and analyze data on project in order to carry out quality planning, assurance and control. Applying VIP Task Manager software for quality management the project manager can:
- assign employees responsible for project quality
- get, control and analyze project outcomes
- state project documentation
- control procedure observance
- define measure to prevent project faults
Major and subsidiary processes are regulated by corporative standard of the company. Crucial role takes standards of project management. These standards state basic stages of project development and establish responsibilities of personnel and company divisions.
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