Multi Project Management Process: Project Planning and Time Tracking Software Tools

Project Planning and Management

Project lifecycle consists of several stages:

• Pre-stage: project planning and scheduling. On this stage project feasibility is assessed, work breakdown structure is designed, the efforts are pre-estimated, the available resources are listed. Then a detailed schedule is made up, the work is spread over between teams, the certain tasks are assigned.
• Project realization is organized and coordinated activity aimed to project goals accomplishment. On this stage project manager has to track the workflow and monitor the three project constraints: time, scope, and cost.
• Project accomplishment finishes in project delivery. Project manager is responsible for pre-delivery assessment. On this stage it is necessary to ensure that all project requirements are satisfied.
• Post-stage: closing down the project and post-project assessment. After the project is accomplished and delivered, it is necessary to analyze its profitability, assess work efficiency and, possibly, learn by mistakes.

Project Management Software

Software tools considerably simplify project management and planning. Software for time management and tracking helps to coordinate everyday workflow and apply timely correctives, monitor time expenses and make reports. Office automation software helps to optimize documents exchange and get rid of paperwork. Project management software combines time, task, resources, documents and team management, which helps to automatize many project management processes. Thus, project software may vastly enhance and optimize project management process.

Project Software for Multi Project Management

The project manager's job becomes much more sophisticated when one has to manage several projects at the same time. As often as not the projects are on different stages, with different scopes and goals. That's why multi project management sends some specific challenges and considerably differs from single project management.

Multi project software allows to manage several projects simultaneously and helps to solve some specific problems of multi-project management, such as scarce resources distribution and sharing, coordinating the workflow, managing scope, time and project constraints for several projects at the same time. Multi project software allows to have separate databases for different projects and give users selective access to certain database.

VIP Project Management Software

VIP Task Manager is an integrated software solution for project management and planning. The software may be used for time and task management, human resources management, office automation, workflow coordination, tracking time and resources expenses, monitoring the three project constraints and many more. VIP Task Manager may be used for multi project management, as well as for single project management.