Documentation management software for small and medium companies - the modern advisable way to manage documentation

All documentation can be easily digitized and managed in format of electronic documents that can be organized with a help of documentation management software which will also ensure document sharing among project participants. With a help of such software you can easily add document to electronic library of the project and manage documentation by applying minimal efforts and spending minimal time. There are a lot of powerful documentation management software products that were designed exceptionally for organizing corporate/project documents and arranging of access to these documents, but usually such systems appear excessive for small and mid-size companies. Usually need to manage documentation in such companies can be satisfied by more rational solutions that allow killing two birds with one stone. The good example of such documentation management software is actually project management software that can be used both to manage tasks and to manage documentation that refers to these tasks. Such kind of documentation management software can make your business processes related to work with documents easier for measuring and tracking.

The good sample of such project and documentation management software is VIP Task Manager that allows project team members to attach document (file or link) to task, so in order to add document into database they should do just a few clicks. There are two ways to attach documentin VIP Task Manager - to upload document to database as a file, or just add document as a link to file placed in a shared folder within LAN. Possibility to upload document can be useful in the case of text documents (when file is not very big).

Another essential possibility of this documentation management software is possibility for performers to show document as a result of work to supervisors. This software provides users with effective mechanism of collaboration at documents - in order to show document users can attach document right to the tasks they execute. When employee has accomplished some document he/she may easily attach document to respectivetask and change task status to "Complete",so supervisor can follow given document link to open this file, check results of work and verify them.

Read also a new article about process management - project management client-server software for Windows